What if answering a call was fun and gave birth to an informational commons? We're not there yet, but we'll soon know if it works...


Collaborative responses to calls for proposals can often lead to significant cognitive waste. The goal of this method, developed within the framework of Innosuisse's Innobooster project, is to capture collective intelligence before it evaporates and to involve participants in an open innovation process to develop innovative and sustainable ideas. This approach also allows for enjoying the articulation of ideas and creating alliances with new partners.

Procedural problems and solutions

To avoid common problems when collaborating to respond to a call for proposals, this method offers the following solutions:

A. Call summary: Create a summary of key documents to facilitate understanding and exchanges within the team. This helps to avoid comprehension gaps. example : IB: Guide for applicants (Abstract) and IB: Mission and Guiding Principles (Abstract) 


B. Documentation and dissemination of collective intelligence: Document and disseminate information in real-time, synchronizing by email and asynchronously on a collaborative platform like the one for our IB;  


C. Respect for the work of others: Add contributions without deleting those of others and understand the role of the final coordinator, acting as a "benevolent dictator."


D. Avoid endless modifications: Do not get lost in the details and style, and focus on the important content for evaluators. This helps prevent co-author fatigue and a decline in text quality.


E. Follow a clear and structured process for drafting, reviewing, and validating content, as proposed by Valentino Piana. Direct link to the submission form where you will find the structure. (Will begin to be completed on April 5)

  1. Structure: Define the content, keywords, and headings.
  2. Review of non-drafted content: Complete and validate the content.
  3. Drafting of content: Write from validated content and highlight new content.
  4. Comments: Identify gaps and improve the clarity of the text.
  5. Final version: Review and verify overall consistency.

F. Transition from tedious work to co-building commons goods? Use a collaborative platform to share information and welcome new partners. This allows presenting the open innovation dynamic of the project and attracting people interested in the work done, such as those who found the January "quick off" very interesting.

G. Towards a generic approach? . Towards a generic approach? If these points are confirmed, perhaps we should think about documenting the method outside our booster... :

  • Shared understanding of the call
  • Enrichment of collective intelligence
  • Creation of organized creative chaos
  • Optimized time for partners
  • Pragmatic method of drafting.